Download New i-9 form 2023 PDF. The I-9 form, also known as the Employment Eligibility Verification form, is a critical document used by employers in the United States to verify the identity and work eligibility of their employees. Enforced by the U.S. Citizenship and Immigration Services (USCIS), the I-9 form plays a vital role in ensuring a legal and authorized workforce while upholding the rights of both employees and employers. In this article, we will explore the purpose, requirements, and significance of the I-9 form in the employment process.
Purpose of the new I-9 Form 2023
The primary purpose of the I-9 form is to establish an employee’s eligibility to work in the United States. It is essential for employers to verify the identity and employment authorization of all individuals they hire, regardless of their citizenship status. This helps maintain the integrity of the U.S. workforce and prevents unauthorized individuals from obtaining employment.
Employers’ Responsibilities of New i-9 form 2023 PDF
When hiring a new employee, the employer must provide the I-9 form to the individual within three days of their start date. The form consists of three sections:
Section 1: Employee Information and Attestation of New i-9 form 2023 PDF
In this section, the employee provides personal information, such as their full legal name, date of birth, address, and Social Security Number (SSN). Additionally, the employee must attest to their employment eligibility status by selecting one of several options, such as being a U.S. citizen, a noncitizen national, a lawful permanent resident, or an alien authorized to work.
Section 2: Employer or Authorized Representative Review and Verification of New i-9 form 2023 PDF
In this section, the employer or an authorized representative reviews the employee’s original documents that establish identity and work authorization. The employee must present either one document from List A (establishing both identity and work authorization) or one document from List B (establishing identity) and one document from List C (establishing work authorization).
Commonly accepted documents include a U.S. passport, driver’s license, Social Security card, birth certificate, or employment authorization document. The employer must examine the documents in person and verify that they reasonably appear to be genuine and relate to the employee presenting them.
Section 3: Reverification and Rehires (if applicable) of New i-9 form 2023 PDF
If an employee’s work authorization expires or if they are rehired within three years of the original I-9 form completion date, the employer must complete Section 3 to reverify their work authorization.
Retaining and Storing the I-9 Form
Once the I-9 form is completed, the employer must retain it for a specified period. Generally, employers must keep the I-9 forms for three years from the date of hire or one year after the employee’s employment ends, whichever is later. It is essential to keep the forms in a secure and confidential manner, as they contain sensitive personal information.
Penalties for Non-Compliance
Employers are required to comply with I-9 regulations, and failure to do so can result in severe penalties. Violations may lead to fines, legal actions, and even criminal charges for repeated offenses or deliberate falsification of documents. It is in the best interest of employers to follow the guidelines diligently and accurately.
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Download New i-9 form 2023 PDF
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